Senior Executive Assistant

The Senior Executive Assistant will be responsible for managing the day-to-day operations of the Executive office, providing high-level administrative support, preparing executive business reports and presentations, and coordinating key activities with efficiency and confidentiality.

Key Duties and Responsibilities

• Oversee the day-to-day operations of the Managing Director’s office and provide general administrative support to the Executive office.
• Calendar Management – Manage and coordinate the Managing Director’s dynamic calendar, scheduling appointments, meetings, and travel arrangements with meticulous attention to detail.
• Travel Arrangements – Arrange and coordinate domestic and international travel, including flights, accommodations, and ground transportation.
• Communication Management – Screen and manage incoming communications, including emails, phone calls, and correspondence, prioritizing and responding appropriately.
• Stakeholder Management – Act as a liaison between the Managing Director and internal/external stakeholders, ensuring effective communication flow (oral and written) to and from the Executive Office, with the various stakeholders.
• Meeting and Event Coordination – Organize executive meetings, conferences, and engagements, ensuring that these activities are seamlessly executed and professionally handled.
• Document preparation – Prepare and organize materials for meetings, presentations, official correspondence, conferences, and publications, including agendas, briefs, reports, speeches and presentations.
• Monitoring and Tracking activities – Coordinate and track progress with relevant departments implementing assignments and activities emanating from engagements with the Executive Office and Organization’s Departments.
• Filing and safe custody – Ensuring safe custody of documents and information for both confidentiality and ease of retrieval.
• Supervisory support – Supervise and manage administrative and support staff in the Managing Director’s office.
• Special Projects Management – Assist in planning and executing high-priority initiatives and special projects as assigned by the Managing Director/Executive Officer.
• Adhere to the Organization’s policies, procedures, and regulations, including confidentiality required in the Executive Office.
• Any other roles and responsibilities as may be assigned by the supervisor.

Application deadline:01//04/2025